If you’re like most business owners, you may often be searching for ways to develop a high performing team while building the company culture. One way to ensure maximum productivity is by using effective time management strategies. By implementing effective time management strategies, this can lead to a number of benefits for your organisation, including increased productivity, lower stress levels, and improved morale. Additionally, effective time management techniques and tools can also help you achieve your goals more efficiently and save you money in the long run.
There are a number of strategies to overcome time management problems. In this blog post, we will discuss five of the best time management techniques that can boost profits while developing a high performing team.
1. Effective Communication To Set Clear Priorities
One of the best ways to help your employees manage their time best is to use effective communication to set clear priorities. When you’re trying to figure out how to best use your time, it’s important to organise by priority.
One of the ways to do it is by using the Alpen method. This is a time-management technique designed to make your working day more efficient by planning ahead. It only requires five minutes of planning each day and helps users identify what they need, when it needs doing in order of importance so that there’s no room left over for distractions or unplanned tasks.
Based on the acronym Alpen, it divides the planning into 5 main parts
A – Activities and tasks
Writing down everything that you have to do, no matter how big or small.
L – Length of time
Create an estimate of how long each task can take.
P – Planning for buffering
Here you add some buffer time. Ideally, give 20% to cover any unexpected complications, and breaks and 20% to social interactions with colleagues.
E – Establishing priorities
Now that you’ve accounted for 40% of your time, start prioritising your tasks. Can anything be left for another day?
N- Note taking
After you are done, make notes. Was the day executed as planned? Are there any improvements that can be made? Make notes and improvise.
If you have found it difficult to effectively communicate and define your employee’s roles and responsibilities, they might struggle to complete the above task. Our leadership coaching will address leadership strategies to maximise profits by examining your organisation, and the organisational culture.
2. Use Of Time Management Tools
One of the best ways to manage your time more effectively is to use time tracking software. This type of software can help you see how much time you’re spending on each task and where you can improve. It can also help you identify areas where you’re wasting time so that you can cut them out of your schedule.
Tools like Pomodoro, Toggl and Todoist are some of the tools that can help track time and tasks. You can also give them access to such software so that they can see how much time they’re spending on each task.
You can also provide your employees with a daily schedule template that they can use to plan out their day.
3. Establish Specific Times To Avoid Distractions
The Pomodoro Technique is an amazing time management technique that can help you get more done in less amount of time. Set your timer for twenty-five minutes and work on one task at a clip until it beeps, then take 3 – 5 minute breaks between tasks while making sure to mark off what progress has been made along the way so far! When finish with all four bookmark points (or “books”), step away from the computer/keyboard for 15 – 30 min before starting another round.
You can also avoid getting interrupted throughout the day, establish specific times for checking email and returning phone calls. Let your employees know when these times are so that they can plan around them. This will help them stay focused on your work and avoid getting distracted by unnecessary tasks.
4. Focus More And Stop Multi Tasking
In order to be more effective and productive in work it’s important to focus more and stop multitasking. When you try to do too many things at once, you’re less likely to complete any of them effectively.
Encourage your employees and create a system where they can focus on one task at a time and give it their full attention. You’ll be surprised at how much more you can get done when there is focus!
5. Encourage Effective Delegation
One of the most effective time management strategies for managers is to delegate tasks. If you have a team, make sure that you’re delegating tasks effectively, to the right people in the right roles within your organisation. We could also change the wording from “delegating tasks” to “communicating roles and responsibilities”. Each person within your organisation should have a clear vision of the role they play, which contributes to the success of your company. If you are struggling to get clarity on the roles within you organisation, and how to maximise performance in each one, we can help.
While time management is critical for productive teams, it is important that each member of your organisation understand their role. By using effective communication combined with time management strategies for the workplace, you can start creating an environment where your employees are able to be more productive. Keep in mind that these tips are just the beginning; there are many other ways to boost productivity.
Want to know more?
Leadership Dynamics offers world-class leadership strategies, training and resources
that are proven globally across multiple industries to help your business reach its goals.